3 Best Virtual Collaboration Tools like Team Inbox
In order to ensure success in a competitive and changing economic environment, companies have to meet the demands of their clients, partners, employees, and owners. Although some solutions have been developed, many companies have not integrated technologies to provide a fast and efficient flow of information and communication. Some are in printed form, embedded or not, and others are “kept” in files. This can be provided by collaboration tools like Team Inbox.
Employees often cannot exchange information either because of file format differences or operating system differences or because they do not have the time to browse the entire page to find the necessary information.
Thus the efficiency of an organization is compromised in the essential points: Communication, Collaboration, Coordination.
A group mailbox management includes a collection that integrates information, applications, and services into a unitary structure.
The portal offers a single access point to multiple systems and existing applications. The architecture of the entrance is scalable and features flexible deployment, development and management tools. The portal facilitates collaboration by allowing coordination, organization; includes advanced search and indexing features for employees and teams.
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- Simplification of information flow
- Reducing operational costs
- Increasing employee productivity
- Process automation
A new tool for multinational work: Virtual Collaboration
The continued evolution of technology brings ever closer employees of the same company who live thousands of miles away. Thus, the formation of teams whose members live in cities or even different states is no longer a problem for multinationals.
The virtual environment today offers a multitude of solutions for employees in different corners of the world to be able to do their job and interact quickly and efficiently to solve the various problems that may arise during a typical workday. Look at this.
An example of this is Hewlett-Packard (HP), which provides employees with a range of solutions to help them perform their job duties from a location other than where they should be present.
These solutions include an instant messaging service that enables quick and efficient contact and helps solve the unexpected and urgent problems, as well as the so-called HALO Rooms, the virtual conference rooms equipped with audio-video equipment better quality, giving participants the feeling they are in the same place.
However, he believes that working through virtual collaboration is not everyone’s reach. The truth is that not everyone can operate successfully in the virtual environment, you have to have a particular type of personality to make it useful – to be ambitious, independent, able to focus on what you have to do, and deliver results without constant managerial supervision.
Even though this type of collaboration is not for everyone, given the technological progress and current trends in which homework is gaining more and more ground, it is possible that shortly most significant companies, and not only, to use such methods to help their employees perform their job duties.
Become the absolute master of the e-mail
When the Inbox is agglomerating daily with hundreds of emails, it takes time and energy to sort and read the most important or delete those that are not interested.
Most email users have never emptied their Inbox. The status called by “inbox zero” specialists is one of the most liberating experiences on the Internet. If you have time to process all your messages daily and you can close your PC knowing you’ve responded to all of that day’s mail, you’ll feel like you’ve done something on that day.
Of all the tips, the most important thing is daily emptying your inbox.
Directories can be used to organize emails according to specific criteria, so when searching for an important message, find it quickly. For example, for an email coming from the Human Resources department, you can create a folder called “HR.”
Beware of the tendency to create too many folders and subfolders. The more you have these directories, the harder you will find the message you want.
2. Delete first, then read
Most emails, although not SPAMs are of no importance. Before reading essential messages at the beginning of the day, take your time to “clean” the inbox of ballast emails, easy to detect. Once you have left 15 emails out of the 80 initial, you will be able to respond more readily to those who require a response.
3. Act immediately
When you open an email, decide on the spot and act accordingly. If his place is in junk, wipe him out without overthinking. If it’s worth it, move it to the folder it belongs to.
Use the “two-minute rule”: if a message requires a task that can be completed in 120 seconds, it answers that task. The next step is to move it from Inbox. If, instead, the action is needed from someone else, send it away immediately.
If a message is not urgent or takes more than two minutes to get an answer, get your job on a calendar or a list of things to do and make sure you get back to that task when you have the time.
We receive many messages a day – working messages, notes from friends, offers, ads, social network notifications, news and more. What do we keep, what do we answer and what ends up in “trash”?
Here are some useful tricks to use so that you do not feel too stressed by the avalanche of information:
1. Do not keep a message in the inbox if you do not have to answer it! All that remains is voluntarily or involuntarily entered in the “to do” list. As soon as you reply or resolve the task contained in an email, archive it or move it to another folder of your account.
2. Enable your inbox configuration features that instantly divide your emails into a few primary categories, such as: socializing, main things, promotions and advertising, messages from friends or business messages or collaborators. It is handy, and you organize yourself so well! Click here.
3. When you open a message that asks for an answer you have, you quickly respond to a debut release. Postpone the answer for later only when you are unsure or do not have all the necessary information, but mark with a star, for example, that message, so you do not forget to come back to it. You can also mark as “unread” a message that you have been hurried or just curious, but you still want to lean your attention later on.